ER (External Relations) administrator
The External Relations team is looking for a communicative, attentive, and multitasking administrator who will manage the department's document flow and ensure effective interaction with external contractors and internal clients.
Your responsibilities:
1. Support internal clients
- Analyze requests submitted by ER colleagues and other internal clients and respective requirements to sel ect the best fit fr om the available pool of contractors.
- Negotiate project budgets and deadlines with both parties (requesters and contractors).
- Liaise between requesters and contractors, responding immediately to new inputs or changing deadlines.
2. Manage external contractors
- Hand over materials and pass on revised assignment inputs to contractors (translators, editors, and proofreaders) and other service providers.
- Address any issues arising in the course of handling daily tasks.
- Maintain transparent and efficient communication related to managing contracts, certificates of completion, and other documents.
- Ensure timely project delivery.
3. Manage paperwork
- Prepare and negotiate contractor agreements with the support of the legal department.
- Ensure timely handover of bills and closing documents.
- Prepare payment schedules and monitor their execution together with the finance department.
- Keep contractor records in the e-document management system.
4. Provide administrative support within the department
- Manage the contractor list, update the list of delivered projects and their budgets.
- Help optimize internal department processes.
Your qualifications:
1. At least one year of similar experience (contractor and paperwork management, task execution monitoring).
2. Solid 1С and e-document management skills.
3. Orderliness, ability to plan ahead and juggle several tasks simultaneously.
4. Strong multitasking skills and ability to immediately adjust to changes.
5. Well-honed communication skills, ability to foster relations with both internal and external partners.
6. Confident written English (Intermediate or above) would be considered an advantage.
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